Recruiting Systems Build · 3–4 weeks

Internal Talent Pool Infrastructure

Stop losing past silver-medalists. A searchable, structured talent pool that pays back the next time you open the same role.

Every candidate from the last 12–24 months indexed in one structured database
AI-powered semantic search ('engineers who built event-driven payments backends in EU')
Re-engagement workflows that surface latent fits the next time a role opens
Tagging + freshness signals so the pool stays usable as it grows

Starting at €5,000 · 3–4 weeks

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Scope

What we build

In scope

Audit of your current candidate data (ATS export, sourcing sheets, LinkedIn outreach history)
Database design (Notion/Airtable/Postgres — your call) and import pipeline
Semantic search via embeddings + Claude reasoning layer
Re-engagement workflow templates (cold-start, warm-touch, role-match)
Owner handoff session + freshness/maintenance plan

Out of scope (separate engagement)

ATS replacement (we layer alongside, never replace)
GDPR consent re-collection campaigns (we'll flag where this is needed)
Multi-tenant deployment across separate business units

Deliverables

What you get

Talent pool database
Production-ready Notion / Airtable / Postgres database with all historical candidates imported.
Search interface
Semantic search via embeddings + Claude — usable from a simple web form or your existing tool.
Re-engagement workflows
3 templated workflows (cold-start, warm-touch, role-match) with prompts and runbooks.
Maintenance plan
How to keep the pool fresh, what to tag, when to prune — written + recorded.

Is this the right fit?

Best fit when you have 500+ past candidates lying in spreadsheets, ATS exports, or LinkedIn DMs.
Smaller teams typically don't have enough data yet to justify the infrastructure.

Ready to start

Request a Internal Talent Pool Infrastructure

Tell us the outcome and the constraints. Two-business-day response. If it isn’t a fit, we’ll say so and recommend the better path.

Continue to the intake